Be a Microsoft Word Pro – In 5 Easy Steps


1. Keep your hands on the keyboards.

Learn some keyboard shortcuts (see below) or press Alt+underlined letter in the Menu bar and then use the up and down arrows to move to the menu item you want and press Enter.

Ctrl+N open a new document

Ctrl+S save the document

Ctrl+P print the document

Ctrl+W close the document

Ctrl+A select all

Ctrl+C copy selected text

Ctrl+X cut selected text

Ctrl+V paste selected text

Ctrl+home moves cursor to the top of the document

Ctrl+end moves the cursor to the end of the document

2. Do less typing.

Create some shortcuts that will automatically turn into blocks of text that you often use. For example, create shortcuts for your company name; for your signature block; for the typical opening and closing sentences of emails or letters that you often send. To create the shortcut, first type and format the text exactly as you want it to look. Select the text, click on Tools in the Menu Bar, and click on Autocorrect Options. The Autocorrect window will appear. In the Replace: box, type in the shortcut you want to use (I suggest you always begin a shortcut with the forward slash /). Click the Add button; click the OK button. To use the shortcut, type it in and press Enter.

3. Put buttons in the toolbar for the commands you use often.

If the toolbar doesn’t have buttons for the commands you often use, such as Save As, you can place the button there. Right-click anywhere on the toolbar, and select “Customize” at the bottom of the menu that appears. In the left pane (under “Categories”) scroll until you can click on the category that contains the command you want; in the right pane select the command and drag it up to the toolbar and drop it there. Add as many new buttons as you need. You can make more room for them by removing the buttons you don’t use,simply click and drag them off the toolbar and they’ll disappear. When you have finished customizing your toolbar, click on the Close button. You can now accomplish much more of your work with the click of a button.

4. Find files quickly.

One of the fastest ways to find a recently used file is to sort your files with the most recently-used ones at the top. Click on File in the Menu Bar, then click on Open, to display the Open window. Click on the View icon in the toolbar of the Open window and select Details. You can now sort the files in the Open window by clicking on the headers. If you click on the “Modified” header twice, the files you worked on most recently will sort to the top of the window.

5. Record your routine steps.

If there are a series of steps that you perform on a regular basis, record the steps as a macro and run the from a keyboard shortcut. To record a macro, click on Tools in the Menu Bar, Macro, Record New Macro. Click on the keyboard button, and type in the keyboard combination you want to use as a shortcut (for example, Alt+/). Click on Assign, click on Close. You are now recording: every step you take will be a part of your macro. When you have finished all of the steps, click on Tools in the Menu Bar, click on Macro, click on Stop Recording. To run the macro, simply type in the keyboard combination you assigned to it.

Source by Frances Christ

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