Have you seen such business writing that is compose of negative tone or message? How does it affects the one that reads it? Whatever is your main purpose in writing one, it is important that you know how to deliver the message in the right way.
Most business writing is intended to deliver a message. Not all of these messages are equal – some are considerably more difficult to relay than others.
Messages that are positive (when announcing a promotion) or neutral (providing the details of a meeting) are, of course, easier to write. Since the content isn’t likely to evoke negative emotions in the audience, all you have to concern yourself with is writing it in a clear and concise manner.
When communicating these types of messages, keep these things in mind:
- Be direct. Treat it like any business communication should be – straightforward and no beating around the bush.
- Use a descriptive title or header. Most people don’t bother reading office communication unless they know what it’s about. Ignorance is bliss, after all – don’t let them ignore it easily.
- Include pertinent information, such as dates and locations, right on the first paragraph. Business writing works best when it allows people to see the core of the message after a quick glance.
- If the company has a format for a specific type of message, use it. You don’t need to get creative – leave that for those times you’re delivering bad news.
- Use a grammar correcting software. Bad grammar paints a bad picture. If you don’t want people in the office poking fun at your English skills, get it right.
Source by Jane Sumerset