Whether your office refurbishment involves a smartening up of your existing location or a move to completely new surroundings, it is an implementation that all growing companies will one day look to perform. For the person or people charged with overseeing the project it can be a daunting task, as every in the office has different needs and requirements. Everyone wants an office to be proud of and to enjoy working in, whilst an equally important factor to the Finance Department is that it comes in on budget and on time. The actual fitting out of a new workspace is rarely straightforward. There are many different factors that need to be incorporated into the moving strategy.
The design; where will everybody sit? How will the desks go together? How far will I have to walk to get to the tea point? The co-ordination; who looks after the project, and how much experience do they have in managing a project like this? How do you choose a contractor? How much of a budget is required? Obviously a checklist to cover every eventuality just is not possible to write, it would be enormous! That is why its very important to find a contractor who can interpret your needs, give a detailed plan of what they intend to do and when, assess the budget and get the maximum possible from it and take as much of the strain from you as possible. Talk to your contractors before hand and see what they can to, how much experience do they have in your field? Can they foresee any problems or areas that are regularly problematic?
Of course even with the most detailed plans there is the possibility of problems. A completely unforeseen cost or a change in plan at the last minute which throws the schedule out of the window. Letting an experienced office refurbishment contractor handle every detail of the fit out is called design and build. It can be an incredibly efficient way of working. It reduces hassle for you, it can save time as from the very start every aspect can be organised and fitted together by one point of contact who takes full responsibility and the project is more like to come in on time and to budget in turn representing better value for money. We have had an experience of being brought in by a client whose in house team of consultants believed that to expand into a neighboring area would take 6 months.
After an on site visit and a site meeting we believed that the project could be completed in 6 weeks. After getting the go ahead on a Friday we organised a team to start work on the Monday, starting all necessary preparations and site set up. Whilst the team on the ground started these works, it gave us a chance to get the final details worked out and a detailed plan of action drawn up. The contract ended up being finished ahead of schedule leaving a very happy and satisfied client, who now turns to us on a regular basis for their interior finishing needs.
When you are choosing a contractor there are some important questions that need to be asked:
Are they financially stable? Are there any risks involved with working with them?
Are there any guarantees that the budget and schedule will be kept to?
Does this company have a proven track record in your field? Do you have any specific needs or requirements which require specialised works?
Will any subcontractors required for specialised works to able to take on the work and complete it to a sufficient standard?
How do they assess their sub-contractors for suitability?
Can they offer complete project management services? Will you have one point of contact throughout fit out?
Upon completion will there be any snagging left to do? Will snagging be an ongoing process from day one, to try and keep problems to a minimum?
Do they have an up to date health and safety policy? Are they able to carry out works to the CDM Regulations, and supply out Risk Assessments and Method Statements for all their works?